General Assembly agenda
View the outline General Assembly agenda here.
Timetable of events in Suzhou
| Date | Activity |
| 1 September | Meet & Greet Drinks Reception for General Assembly Attendees (evening) |
| 2 September | General Assembly (all day) |
| 3 September | Congress Day 1 Welcome Reception (early evening) |
| 4 September | Congress Day 2 Congress Party (evening) |
| 5 September | Congress Day 3 Goodbye Drinks (early evening) |
| 6 September | Executive Board and Secretariat Meeting, including those newly elected Executive Board members (morning) |
Timetable of Executive Board elections and General Assembly voting
Due to the number of candidates standing for election and because some regions have more than one position available, some votes will need to be repeated several times. This is driven by the WSAVA bylaw that states if a candidate does not receive a majority of votes from the first ballot, the ballot shall be repeated less the candidate receiving the least votes, until a candidate is elected with a majority.
It is important for WSAVA to avoid not being able to carry out the elections in the event of no quorum at the General Assembly. As such, and so that elected individuals may commence their roles immediately following the General Assembly, this year we will be conducting the voting for elections online over a period of two weeks before the General Assembly. The online election timetable is as follows.
| Date | Activity |
| 28 June | Outline Agenda for General Assembly issued to Member Representatives. |
| 5 August | Full General Assembly Agenda issued to Member Representatives. This will include details of candidates standing for election, including their nomination profiles. |
| 13 August | An online meeting will take place and all election candidates will be present. Member Representatives may attend and put forward questions to the candidates, and there will be an opportunity for discussion without the candidates present. |
| 14 August | First round of voting will commence for the following: – President-Elect – Treasurer – Asia Ordinary Board Member x1 – Australasia, Europe, and North America Ordinary Board Member x2 – Latin America and Caribbean Ordinary Board Member x1 – North Africa and Middle East Ordinary Board Member x1 – Sub-Saharan Africa Ordinary Board Member x1 Voting will remain open for 48 hours. |
| 17 August | If there is no majority winner a vote will be repeated less the candidate with the least number of votes. The candidate with the least number of votes and any successful candidate will be informed on this date. |
| 18 August | Second round of voting will commence if needed for the following: – Asia Ordinary Board Member x1 – Australasia, Europe, and North America Ordinary Board Member x2 Voting will remain open for 48 hours. |
| 21 August | If there is no majority winner a vote will be repeated less the candidate with the least number of votes. The candidate with the least number of votes and any successful candidate will be informed on this date. |
| 22 August | Third round of voting will commence if needed for the following: – Asia Ordinary Board Member x1 – Australasia, Europe, and North America Ordinary Board Member x2 Voting will remain open for 48 hours. |
| 25 August | All candidates and Member Representatives will be informed of the final results. |
Following the above timetable will mean that at the General Assembly in Suzhou, voting will only be for matters such as acceptance of minutes, approving member applications, etcetera. If we do not have a quorum at the General Assembly, we have the following contingency plan.
The agenda will be discussion focused only. An audio recording of the meeting will be emailed to all member representatives within seven days, along with instructions on how to submit votes remotely. Voting will remain open for 48 hours. Once voting is closed, the results will be issued to members via a direct link to the results page.
All election and approval votes will be conducted via Election Buddy.
What to do before you travel to China
In order to ease your travel and ensure a seamless experience, we have prepared a short arrivals guide for your journey to Shanghai. We aim to provide you with all the essential information you need, from visa requirements to local customs, transportation options, and beyond. Please review this carefully and note that some actions are recommended prior to departure from your origin country. As always, please reach out to Liat Geller at liat.geller@wsava.org or whatsapp at +97258659765 for any questions or concerns.
Download the guidelines here.